File 2023 W-2 Form Online
in minutes
with the Federal & State Directly
- Enter or Upload Form Details
- Review Form Summary
- E-file Instantly
We deliver employee copies by postal mail and also
through a secure online access.
E-file as low as $0.80/form
Due Date to File Form W2 for 2023 Tax Year
E-filing / Recipient Copy Deadline: January 31, 2024
You will be subject to penalties if you miss filing Form W2 by the January 31st deadline. View W2 penalties.
Avoid Late Filing Penalties by filing your Form W2 on-time with our software. It just takes few minutes to complete your Form information and you can directly efile your returns with both the federal & state.
What is Form W2?
The IRS/SSA requires employers to report each of their employees' wage information on Form W-2. Also, they have to report the taxes withheld from their employees' paychecks such as federal & state income tax and the other taxes such as medicare, social security, etc., on their W-2 Forms. As well the majority of the states has mandated the filing of Form W-2 online with the respective state agencies.
And the employers are also responsible for sending the copies of w-2 returns to their employees on time. Employees would attach the received w2 return when filing their income tax return 1040.
Who Must File Form W2?
Every employer who is engaged in a trade or business & paid wages to the employees, including non-cash payments of $600 or more for the year is responsible for filing Form W-2 electronically. The threshold for reporting/issuing a Form W-2 is purely based on dollars, no the time that the employees worked.
Meet your mandate wage tax filing requirements with our
e-file software.
Why filing Form W-2 electronically is a preferred method for employees?
If you are required to file form w2, Electronic filing is one of the most effective methods that IRS recommends employers for their W2 returns.
As an employer you are responsible for preparing six different copies for each of your employees which has a lot of paperwork involved. Avoid the burden of paperwork, and choose to file your W2 forms electronically with our software.
Yes. Electronic filing simplifies your W2 reporting process. Just see How?
- You can avoid waiting in a long queue.
- You can avoid manual errors and rejections.
- The Form information entered is transmitted directly to the federal / state.
- You will be instantly notified about the status of your filing for each of your W2s.
The entire process of electronic filing gets done in just a few minutes.
An easy to use software to E-file Form W-2
Our software simplifies e-filing of Form W2 by offering an easy-to-use straightforward filing experience with a step by step process and helpful tips. We also support the e-filing of all the employment tax forms such as Form 941,940,944, Form 1099 (MISC, INT, DIV, R, S, B), and Form 1095-B/C that you are responsible to file for. Just choose the required 1099 tax form and file it directly with the IRS.
Our Software will make you filing stress-free with these time-efficient features:
Direct State Filings
Some states mandate employers to file W-2 forms for the respective state even if they have filed their Form w2 with the Federal. Further, some state additionally require employers to attach the Annual Reconciliation and Transmittal Form along with the Form w2 online . With our software your Form W-2 will be transmitted to the respective state along with the required annual reconciliation and transmittal form.
Print & Postal Mailing
Employers have the responsibility of issuing the copies of W2 forms to their employees. We take care of this process with our print and postal mailing feature. We will have your Form copies to print & postal mail it to your employees on-time. All you have to do is to select the print & postal mail option once you have completed your form information.
Bulk Upload
Do you have more employees to report with or Are you a tax pro having multiple employers to report their W2s? You can just upload all your employee/employer information at once with our Excel template, or use your own template with the same column headings that match our template and file all your W2 forms online instantly.
TIN Matching
Never worry about TIN errors. We validate your employees’ TIN to reduce the chance of TIN errors in your filing. Our system notifies you for any TIN mismatches and we allow you to correct the TIN and retransmit it with the SSA.
Online Access Portal
Your employees can access their Form W-2 copies through a secure online portal. They can view or download their copies anywhere, anytime. They will be notified even if you reported any correction on their Form W-2.
W-2 Form Corrections
Have you made mistake on your previous w2 form? If so you can easily correct & transmit it again with our software. While filing with our software the transmittal Form W-3c is automatically generated. Also we will print & postal mail the corrected copies to your employees.
What Information Required to File Form W2 Online?
In order to complete & electronically file your Form W2, you must provide the following information for each of your employees:
- Employer Details: Name, EIN, Employer Code, Employer Type, and Address.
- Employee Details: Name, SSN, Address, and Contact Information.
- Federal Details: Federal Income and Federal Tax Withheld such as Medicare, Social Security, etc.,
- State Filing Details: State Income and State Tax Withheld.
Having these information readily available for all your employees? You can just begin by uploading all these data into an excel template that we provide or with your own template and efile your W2s instantly. Start E-filing your W2 Forms Now!
File Wage Tax Returns in Minutes!
How to File Form 2023 W-2 Online with our E-filing Software?
Our e-filing software really makes it simple to file all your W2 Forms online. Just follow the steps below to complete your filing.
- Create your free account
- Then select "Form W2” from the dashboard.
- Enter the Employer details (including the name, EIN, and address).
- Enter the Employees details (such as the name, SSN, and address).
- Enter the federal and state information such as the taxes withheld.
- Review your Form, pay and transmit it directly to the federal and state agencies.
The entire process of electronic filing with our software just takes a few minutes. Get started now and efile your returns instantly without any trouble.
Late Filing Penalties for Form W2
The penalty for filing W2 late:
- $50 per W-2 if you correctly file within 30 days of the deadline. The maximum penalty is $571,000 per year ($199,500 for small businesses owners).
- $110 per Form W-2 if you correctly file more than 30 days after the deadline but by August 1. The maximum penalty is $1,713,000 per year ($571,000 for small businesses).
- $280 per W-2 if you file after August 1, do not file corrections, or do not file required Forms W-2; the maximum penalty is $3,426,000 per year ($1,142,000 for small businesses).
Avoid penalties and file on-time with our software in just a few minutes.
Helpful Resources for Filing Form W-2 Online
What is Form W-2?
Learn More
Form W-2 Due date
Learn More
Form W-2 Instructions
Learn More
Form W-2 Penalties
Learn More
Form W-9: Request for Taxpayer Identification Number and Certification
Invite your vendors to complete and e-sign W-9
Form W-9 is an IRS tax form used by an individual or entity to request a person's name, address, Taxpayer Identification Number (TIN) and certification from a hired contractor or vendor to e-file the 1099 information returns. IRS Form W9 is known as Request For Taxpayers Identification Number and Certification Form.
With TaxBandits online portal, employers can request w9 form online and manage all W-9 forms at one place securely. Sign up now and request the first FIVE Form W-9 for FREE.
Contact Us
We are ready to assist you! Contact our US-based support team located in Rock Hill, South Carolina by phone, email.